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Importing job offers from the Import Center

Bulk manual integration of job offers

Written by Aurélia MICALLEF
Updated today

Audiences: Administrator

Module: Jobs > Add a job offer

Description:

A significant increase in hiring needs (job openings) is generally a sign of a company’s good health. Depending on the volume, having support for bulk importing job offers is a clear advantage.

Activation:

The module becomes available once it is enabled in the configuration settings. It will then appear in the left-hand sidebar under the Data Management section, labeled “Import Center.” Contact the Neobrain team for activation.

Note: To avoid confusion, it is strongly recommended to restrict access to the Import Center to a limited number of users. Ideally, only the platform administrator (with a possible backup) should have access.

Description:

By clicking on the Import Center, the most recently uploaded files are displayed.

File information includes:

  • File type: Excel, CSV

  • File name

  • Number of import errors

  • Creation date

  • User who performed the import

  • Import processing status: Import completed, Matching completed

  • Available actions: download a file, preview a file

If there are many uploads across multiple pages, a search bar helps locate a specific file more easily.
You can search by keywords or by file type.

Procedure:

To upload an import file:

  1. Click the Import a file button

  2. Select the type of file to import

  3. Specify the rows to be automatically integrated (by default, the first sheet is always automatically included)

  4. Drag and drop the file or upload it

  5. Click Continue

Error handling:

Any incorrect file format will generate the following error message:

Oops... It seems that the file you are trying to import is not in the correct format. Please select only a CSV or Excel file.

Before importing, it is recommended to verify that the file format is correct:
Click “Save As” and save the file in Excel Workbook format.

Once completed, the administrator is automatically redirected to the Import Center homepage.

Good to know:

This process runs asynchronously and may take a few minutes depending on the file size.
Refreshing the page allows access to the next steps.

This first step is not yet the actual import—it prepares the data for matching between the file and the database.

Matching process:

Once parsing is complete:

  1. Click “Match”

  2. Select the uploaded file → the mapping page will appear

  3. Fill in the 4 required fields:

    • Language

    • Framework (repository)

    • Job title

    • Job code

The job code must be unique for each job offer.
​Important: If a job offer with a code is deleted, do not reuse that code for another job offer.

Custom fields can also be matched, but only those visible in the system will appear.

Preview mode:

Two sections are displayed:

  • Rows to be imported

  • Invalid rows

If errors are present, they can be quickly identified and corrected.

In case of errors:

  • Upload a new corrected file, or

  • Fix the data directly inline and validate once all changes are made

Final steps:

  1. Click Import

  2. Confirm the import

Only rows without errors will be imported.

Available import statuses:

  • File uploaded (matching step)

  • Matching completed (preview step)

  • Imported (final step)

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